CONSTITUTION

    Alumni of SCMS School of Engineering & Technology UAE (ASSET UAE) was constituted as an auxiliary unit of SCMS School of Engineering & Technology Cochin Alumni Association established at the SCMS School of Engineering & Technology Cochin, Kerala.

    The intentions of this organization are:

    1. To coordinate under one umbrella all professionals in the UAE, who passed out from the SCMS School of Engineering & Technology Cochin.
    2. To organize regular meetings and get-togethers among members and their families for close social interaction.
    3. To promote entrepreneurs among members and their activities.
    4. To explore possibilities and assist needy members for better career opportunities/placements etc.
    5. To enable members and their families to develop artistic, cultural and sports talents through social gatherings.
    6. To promote Indo-Arab Friendship.

 

Preamble:

    The members of ASSET UAE are spread all over the UAE. Periodic meetings of the members can be effectively organized at convenient locations.

Bye-laws

  1. Name of the organization: Alumni of SCMS School of Engineering & Technology UAE hereinafter referred as ASSET UAE
  1. The website of ASSET UAE is www.assetuae.org . New members shall enroll through the website. Communication amongst members shall be through email & the official email-group will be assetuae@yahoogroups.com .
  1. Financial year: from April 1 st to March 31 st .
  1. Membership: Any individual residing in UAE, who has passed out from SCMS School of Engineering & Technology Cochin is eligible to become member of ASSET UAE. Ex or current members of Faculty are also eligible to become members of ASSET UAE.
  1. General body: The general body consists of all members registered with ASSET UAE. General body shall meet on or before March 15th of every year to select the office bearers for the current year. 1/3 of the registered members or minimum 20-registered members shall form the quorum for the general body meeting. At least 2 weeks prior to a general body meeting the secretary shall inform all registered members by e-mail. Secretary shall inform all members of the decisions taken during the General body meeting. Reports of the previous year's activities and accounts shall be discussed and vetted by the general body in the meeting.

6. Working Committee:


    In the General Body Meeting a working committee shall be selected for the management of ASSET UAE. The working committee shall consist of the President, Vice President, General Secretary, Joint Secretary, Treasurer, Joint Treasurer, Ladies Coordinator and committee members.

    Guidelines to be followed for the selection of Office bearers.

        President:

        An active member, preferably senior, willing to take-up the Presidential post. The Presidential post shall be held only once by a member.

        Vice President:

        A Senior Member, willing to take-up the post of Vice President. The Vice-Presidential post shall be held only once by a member. A member who has been Vice President can be nominated for the post of President.

        Gen. Secretary, Joint Secretary, Treasurer & Joint Treasurer:

        An active member, willing to take- up the appropriate post.

        Ladies Coordinator:

        To be proposed by the Lady members.

    In addition, there shall be an Arts & Sports Secretary and a Groups moderator (IT).

    Additional members shall be nominated to the Working Committee for year wise representation.

    There shall be one representative from each year. If the number of members is less than 5 in a year, the representation shall be for a group of years.

    The previous year's President and General Secretary shall continue in the Working Committee as ex officio members.

    The working committee shall meet as and when required, to discuss the activities of the association and adopt appropriate decisions. A minimum notice of 2 weeks shall be given for a working committee meeting by the Secretary.

    A working committee member shall be disqualified, if he/she does not attend three consecutive meetings without adequate notice and convincing reasons for absence.

    The quorum for the working committee meeting shall be 1/3 of the working committee members.

7. Duties of office bearers:

    President:

    The President shall preside over all managing committee and general body meetings and shall be responsible for the proper management and direction of ASSET UAE. The president shall represent ASSET UAE in all interfaces with public and the relevant authorities. President shall be the point of contact for all interaction with SCMS School of Engineering & Technology Cochin, Kerala. He is empowered to check and verify records or accounts maintained by ASSET UAE, as and when necessary.

Vice President:

The Vice President shall assist the President in the performance of his duties and shall Officiate in the absence of the President.

    General Secretary:

The General Secretary is responsible to maintain all registers and to maintain minutes book with names and other relevant details of all members of ASSET UAE.

He shall prepare the agenda for the Working Committee and General Body Meetings.

The General Secretary shall be responsible for the general administration and proper Conduct of the affairs of ASSET UAE. He shall also be responsible for the up keeping of assets, inventories and records.

Joint Secretary:

The Joint Secretary shall assist the General Secretary in the performance of his duties and shall officiate in the absence of the General Secretary.

    Treasurer:

The Treasurer is responsible for all collections and safe custody of funds, issuance of Receipts for payments and maintenance of books of Accounts.

    Joint Treasurer:

The Joint Treasurer shall assist the Treasurer in the performance of his duties and shall officiate in the absence of the Treasurer.

    Ladies Coordinator:

    The Ladies Coordinator is responsible for assisting other office bearers in coordinating activities amongst lady members.

  1. Terms of Office

    The Terms of all the offices shall be for a financial year. (April 1 st to March 31 st )

  1. Sub committees:

    The Working committee may appoint sub committees for special and specified purpose consisting of such members who are deemed fit. Such committee shall cease to function on accomplishment of the purpose for which they are constituted or when the period of their appointment is over.

  1. Audit :

    The books of the association shall be subject to annual audit and also as and when necessary and expedient by an honorary auditor (who shall be elected at the general body meeting along with the managing committee). The auditor shall be independent of the Working committee, and shall submit his findings to the president for placing it before the General Body.

    11. Amendments:

    The by-laws could be amended in a General body meeting with the support of 2/3 of the members present.

 
 

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